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Researchers who belong to organizations in Japan can apply. |
| 1. |
User Registration |
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You will get your ID and password by e-mail after registration. |
| 2. |
Apply for your travel expenses support |
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After log in, you can apply for the travel expenses support at "Application for accommodation". |
| 3. |
Receive an e-mail and your request is succeeded |
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You can find the details of your request on your portal site when you click the reservation No. at "1. Loding & traveling expenses applicaiton circumstance" of "usage confirmation". |
| 4. |
You can print out a invitation letter as needed instead of receiving it from KEK via your affiliation on your portal site. |
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You can print it out after you obtain approval for your request. |
| 5. |
Check your schedule |
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KEK will send you a confirmation e-mail when it has finished provisional calculation of your travel expenses. You must advice via your portal if there are any mistake in the itinerary. The system cannot execute the payment until it receives confirmation from you. |
| 6. |
Transfer your travel expenses support to your bank accout |
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[ Note for apply for the travel expenses support ] |
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Please apply for the travel expences support 2 weeks before you visit KEK |
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You can apply for "Into-ryohi" only through User Support System. If you apply for any other budget like "Kaken-hi" and "Inin-keiri-kin" , please go through the procedure as is conventionally done. |
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When a graduate student will come to KEK, the spokesperson need to obtain an approval of his/her supervisor. |
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If you have any change of your information like your home institute, title or home address, please correct them on your portal site as soon as possible. And please write the detail at " 7.Special note for traveling expenses application" when you apply for the travel expences support. It is nessesary to figure out your travel expences support. |
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The system cannot execute the payment until your bank account is registered through User Support System. Please register it on your potral site. |
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| [ In case of Change and Cancel your request ] |
When your schedule is changed, please change and cancel your request as soon as possible on your portal site. If you cannot do so, please contact us to the following e-mail address or come to the Users Office.
Users Office
Office Hours: 9:00 - 17:00 (Mon. - Fri. except National holidays and Dec. 28 - Jan. 4)
e-mail: users.office@post.kek.jp |
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| [ Payment for KEK accommodation if you make a reservation for it ] |
You can make a payment by cash or credit card at the Users Office. We can accept VISA, Master Card, JCB, American Express and Debit card.
There are 3 ways for the payment. Please confirm on your portal site.
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| 1. |
If you reserve dormitory and apply for travel expenses simultaneously, your dormitory charge will be deducted from the travel expenses paid to you. You need not pay for it. But if you will get your travel expenses by cash, the dormitory charge will not be deducted. You have to pay it at the Users Office. |
| 2. |
When you reserve accommodation and apply for travel expenses separately, you have to pay the charge to the Users Office during your stay. |
| 3. |
Apartment Charge
Please pay the charge when you get the invoice from the Users Office. Your apartment charge will not be deducted from the travel expenses. |
* Please make sure your lodging charge on your portal site. |
